Many organizations put forth extraordinary effort to develop strategic plans to give concerted organization-wide direction to the organization for the coming 3-5 years. Like many of my readers, I have been part of several strategic planning efforts in different organizations, sometimes helping to lead the way. There is a great deal of value to strategic planning as it helps not only refine the organization’s vision, but also develops objectives to help it get there while (ideally) bringing the entire organization on board – from finance, to HR, to operations, and facilities – everyone is facing in the same direction and striving to accomplish the same goals. Just as strategic planning should not be performed in a vacuum, business continuity planning should not either. Just as strategic planning engaged the whole organization, as should business continuity planning.
If the efforts of strategic planning and business continuity planning have such foundational similarities, why not bring the two together? As the goals of these two efforts are distinctly different we certainly can’t merge the efforts, but the overlaps provide for easily exploitable opportunities within the organization. How?
First, make business continuity and resilience a goal of your strategic plan. What does this do for the organization? Just like the other goals identified in strategic planning, it provides a documented leadership-driven purpose which will engage the whole organization. Every business unit in an organization has a stake in business continuity. Just with other goals within your strategic plan, the specific actions will be identified through objectives – be it a start to your business continuity program or a continuation and improvement thereof. As mentioned in previous posts, business owners and managers put forth a great deal of effort to build and expand their businesses, but we also need plans to stay in business in the event of a disaster.
Second, once the strategic plan is completed, you now have a group of people from across the organization who now hopefully work well together – engage them! Turn your strategic planning committee into your business continuity committee. Good strategic planning provides for someone (ideally the planning group) to monitor the implementation of the strategic plan. This takes minimal time compared to developing the strategic plan, allowing for this group – who has already worked together for some time and has gone through the group dynamics of forming, storming, norming, and performing – to focus on another task. Why pull together another group of different people? It’s a waste of time and the team will lag in performance. Simply reengage them and change their focus. This group is a great asset who has already proven they can represent their business units while still having an organization-wide perspective.
Third, mine data from the strategic planning process to support business continuity. A thorough strategic planning process has examined the organization from many angles and perspective – particularly through a SWOT analysis (strengths, weaknesses, opportunities, and threats). While a SWOT analysis is performed from a business standpoint, much of the data obtained and derived from this analysis can inform both your hazard analysis and the identification of mission essential functions – these are the things which you MUST DO to stay in business and to minimize the greatest losses.
Lastly, continue the relationship between strategic planning and business continuity. Both work in a cycle of continuous improvement and those cycles obviously intersect – not just at one point but potentially at multiple junctures; an important consideration of a business continuity program is the impact which disasters may have not only on current business operations but also on planned business initiatives. This shared knowledge and insight between two planning efforts conducted within one group is invaluable. As strategic planning continues, new objectives for the business continuity program should be included while resiliency opportunities identified through the business continuity program should inform the strategic plan helping the organization overall to become more resilient and sustainable.
What are your thoughts on the synergy between strategic planning and business continuity? What other opportunities do you see?
As always, if you need help starting, growing, or rebuilding your business continuity or emergency management program, Emergency Preparedness Solutions, LLC can help. Contact us through www.epsllc.biz or directly at firstname.lastname@example.org.
© 2014 – Timothy Riecker